SGM 2025 PROXY FORM

    This Proxy Form is for use by Members of the Association (“members”) at the “Special General Meeting” or “SGM” of the members to be held physically and virtually on Wednesday, 3 September 2025 at 19:00.


    being a Member of the Association do hereby appoint:



    or failing him / her



    As my/our proxy to attend, speak and vote for me on my/our behalf, as indicated below at the SGM of the Association and any adjournment thereof:

    PhysicallyVirtually

    RESOLUTION:

    In FavourAgainstAbstain


    YesNo


    YesNo



    Signature

    Member’s attention is drawn to the proxy process below.

    Who can Vote?

    The registered owner (Member) of a Unit is entitled to vote either personally or by proxy.

    In terms of section 59(1) of the Companies Act, the board of directors of the Company (“the board” or “directors”) may determine which Members are entitled to receive Notice and which Members are allowed to participate in and vote by

    PROXY FORM

    way of written consent or electronic communications.

    As per section 5.4.4 of the MOI, only members who are in good standing will be eligible to cast a vote.

    Unable to Vote?

    Members who are unable to attend vote in person or by way of electronic means but are eligible to vote in terms of clause 5.4.4 of the MOI may be represented by a proxy, who need not be a Member of the Company or the Chairperson.

    Documentary evidence, i.e. Resolution and/or Consent Form establishing the authority of the person signing the Proxy form in a representative or other legal capacity, must be attached to the proxy form, without which the proxy will be invalid.

    Provision in terms of clause 5.9.5 of the MOI is made for Members to submit their proxies through an electronic system, instructions for use and a link to which will be provided via a dedicated e-mail to be sent to Members. Members can sign and lodge their proxy via this system. This provision will enable more Members to make use of the proxy forms to ensure that we have a quorum. Because of the extended capability of the system for a member to submit and sign a proxy appointment electronically in advance, more members can participate to express their vote preference on a matter via a proxy designation.

    As the voting will be held physically and virtually, all proxies need to be processed and activated on the online voting platform. This process can take up to 48 hours to activate; as such, we request that all proxies ideally be available 48 hours before the end date of the resolution period.

    Members wishing to make use of proxies are strongly encouraged to submit their proxy forms as early as possible in the prescribed format in one of the following methods:

  • through a link that will be sent to the official email of the members as reflected on the members' register, with the option to submit the proxies electronically; or

  • in the Proxy box at the Management Office, (27 Muirfield Boulevard, Silver Lakes) and The Pro Shop at The Clubhouse, (35 La Quinta Street, Silver Lakes). The Proxy box will be available from the day that the Notice is given. Although proxies will be accepted up to the start of the SGM meeting.

    More information will be shared with our members about the electronic submission of proxies and how members need to complete and sign this document. Please note that once completed the signed Proxy Form will automatically be sent by email for the attention of the dedicated person at the Association.

    Further explanation is given in a step-by-step guideline, should you wish to submit the document manually.

    Is the property owned by a legal entity or jointly owned?

    In the event of a Trust, Company or Close Corporation resolving to authorise a natural person, who is not related or interrelated (as defined in the Companies Act, 2008) to vote in person or by proxy for the SGM, the resolution form is to be accompanied by a duly authorised person with a completed proxy instrument in terms of clause 5.9.3 of the MOI.

    Property owned by more than one person?

    In the case where a Unit/Property/Erf is owned by more than one person, a completed and signed consent form to appoint one of the owners to represent the other(s) must be provided together with the proxy form appointing the appointed person.

    Members’ attention should be drawn to Section 58 of the Companies Act 71 of 2008

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